II 11.Permission Lists-Miscellaneous

The Permission list component has a few other tabs that were not discussed above. These tabs are not used for administering security in the PeopleSoft but provide the security administrators with tools to help maintain the permission lists.

A.     General:

The General tab on Permission List component is used to enter long description for the permission list along with few other properties.

  1. Navigator Home Page: Navigation maps are visual step-by-step mapping for various business processes. Use the navigator home page field to set the navigation map that should be presented to the user upon initial login. This provides the users with easy access to the business functions they perform regularly.
  2. Can Start Application Server: This option should only be enabled for the permission list granted to the system account configured for application server maintenance.
  3. Allow password to be emailed: Enable this field if you have forgot password feature enabled and want the password to be emailed to be user once validated.
  4. Time out minutes: Specify the maximum time for a session to be active before it expires.

**Session times are better managed at the web profile or sever levels instead of individual permission list level.

B.     Links:

If you need to access other components regularly when working on a permission list, use the security links page to setup direct links to such components for the permission lists. An example would be the department security component. You can setup the link to the department security component to be accessible directly from the permission list without having to navigate to the page from the main menu.

Page used to setup security links:

PeopleTools >> Security >> Security Objects >> Security Links >> Permission Lists tab

** Newer versions of PeopleTools have a more advanced feature called ‘Related Content’. Refer to the PeopleTools Portal Technologies PeopleBook for more information on setting up Related Content links.

C.      Audit:

The Audit tab provides information on the last change made on the permission lists. You can see the user id that made the last change along with the date and time when the last change was made.

** For more comprehensive information on the actual changes made, set up record level auditing for all tables in the permission lists component.

D.     Permission List Queries:

PeopleSoft provides several delivered queries that can be used to query various access information related to the permission lists. These queries provide information like the users of the permission list, roles that have permission list assigned along with all the different access granted to the permission list. The queries are helpful when troubleshooting or researching access issues.

** These queries do not take the user account status into consideration. Create your own queries if you only want to see the access granted to active accounts.